Use this step-by-step guide as a roadmap for learning Escapia’s new Rates Manager. You'll find out how to easily adjust global settings, incrementally build out your existing rates in the new Rates Manager, and push rates live in the new system.
Important note: The new Rates Manager is completely separate from your current rate system, which is still located under Units > Pricing Plans. All your existing rate rules will continue to work until you choose to go live with the new system. When you’re ready to make the switch to exclusively use the new Rates Manager, simply follow the instructions in Step 6 below in this guide!
You can now change global settings independently from rates. These global settings for minimum night stay, lead time, and check-in/checkout days will apply to all of your units.
In the new Rates Manager, setting and changing rates is as easy as selecting one or more properties and using the rate editing drawer on the right-hand side of your screen. When you first access the Rates Manager, your rate grid will be blank as no rates have been set. It is completely up to you whether you want to start fresh or use your existing nightly rates to jumpstart the process.
Note: Rates can be identical if you do not differentiate your rates by weekday/weekend.
Don’t stop now! Keep the momentum going and set rates for all 365 days.
The right edit drawer contains several options to make it easier than ever to adjust rates on the fly, reward longer stays, and account for periods of high demand like events or holidays.
Right drawer options:
check in and check out override in action:
To review your settings at a high level, you can leverage the view options in the top right of your rates grid:
For the “Check-in/checkout days” view, the icon visuals are as follows:
The Rates Manager includes a built-in Market Rates view, plus there are several reports in Escapia that can help you set your rates in the new Rates Manager. While these reports do not yet integrate with the data in the new Rates Manager, the data may be useful to view if you are unsure of your nightly rates and various periods of demand.
1. Market Rates View
Fueled by billions of data points from the Vrbo marketplace, Market Rates make it easier than ever for you to competitively set your rates (get details here).
2. Seasons Period Report
This report is useful to get a list of time periods you can use as a guide to help you with Step 2 and beyond.
3. Season Rate Summary By Unit Report
This report is useful to view rate details (nightly, weekly, monthly, weekend and weekday rates) for a specific unit across all time periods.
You’re on a roll! Now that you’ve successfully set up one unit, simply repeat the process for additional units.
Pro tip: Even if properties are not identical, start by setting the same rates for like properties, then keep an eye on occupancy rates and adjust by using the percent increase/decrease feature as needed.
After setting rates for at least one year for all your properties, as well as the accompanying rate settings, you are almost ready to use the new rates and settings for all your channels. But first, let’s double check that your new rates are being applied by spot-checking a couple properties using the Verify Pricing tool.
Note: Consider using the “Ignore Rate Settings” checkbox option to quickly see nightly rates for every night, regardless of your minimum night stay (more details here).
Once you’ve completed the steps above, you’re ready to push your rates live and begin exclusively using the new Rates Manager — exciting!
Note: Other channels may take longer to begin using your new rates as they pull rates from Escapia at designated time intervals.
Once you go live with your rates in the new Rates Manager, you will no longer be able to use the old rates system. You will manage your rates exclusively in the new system for a faster, simpler rates-setting experience!