Escapia’s robust trust accounting saves Florida resort time & money

Escapia’s vacation rental management software provides to-the-penny accounting accuracy enabling these property managers to cut outside accounting costs in half.

A Florida resort searches for the right property management software

Located on beautiful Longboat Key, Florida, the Sand Cay Beach Resort offers travelers something more than just a vacation. With private white sand beaches and luxury amenities, these 60 beachfront condominium homes are popular destinations. In fact, more than 85% of Sand Cay's guests return year after year.

Lyn Sorensen, manager of Sand Cay Beach Resort, and Heather Diggens, Owner Services manager, recall how the Resort was at one point using three different software packages to manage their growing business!

With multiple accounting solutions, there was a lot of duplicate information and figures that sometimes didn't line up — leading to time-consuming research and re-work, and sometimes even late payments. And with 57 different owners to answer to, Lyn and Heather needed a way to simplify and improve the accuracy of their accounting processes.

Software that helps reduce cost

As a manager who has to account for every budget and expense line item, I appreciate that Escapia saves us time. And, our outside accounting expense has been cut in half — and that's a big chunk of change!

Lyn Sorensen, Manager, Sand Cay Beach Resort

Seeking a simple solution to complex trust accounting needs

At a 2019 industry conference, Lyn and Heather met with the Escapia team. They brought a list of all the core functions they needed in a property management software solution, but were skeptical of finding everything they wanted in one place. They needed:

A robust trust accounting solution to help them tackle their complex property management requirements with accurate-to-the-penny results
Clear, detailed reporting that provided visibility into monthly and year-over-year business performance and allowed them to easily pull and share unit-level data with owners and board members
An easy-to-use software package optimized for busy professionals with a single place to enter and retrieve data and manage all their daily tasks

After talking with Escapia, they realized that everything they were looking for could be found in the proven, reliable platform offered by this 20-year industry leader.

Smart software; trusted results

When we had three different accounting systems, it was pretty challenging. With Escapia, it's a lot simpler and I have the utmost confidence in the reports I get. It just works like it's supposed to!

Heather Diggens, Owner Services, Sand Cay Beach Resort

Software tools that help them work smarter, not harder

Two years later, Lyn and Heather love their Escapia solution. Now they easily manage everything, all in one place — and they can even use their laptops to get work done while out in the field!

Not only did Escapia enable them to consolidate from three separate software solutions into one, they also have more confidence in the results and reports they get. And they were delighted to find valuable additional capabilities like channel management and a user-friendly reservation system.

Sand Cay Condominium Resort is a happy Escapia customer and continues to build their business using this proven technology.